Looking for a Proposify Alternative for RFP Responses?
Proposify excels at sales proposals. But if you're spending hours wrestling with complex RFPs, you need a tool built specifically for that challenge. Bidara's AI learns your business and generates compliant, compelling proposals in 30 minutes.
The Fundamental Difference
Proposify and Bidara solve different problems. Understanding this helps you choose the right tool.
Proposify
Sales Proposal Tool
Designed for outbound sales teams sending branded proposals to close deals. Focuses on design, templates, and e-signatures.
Best for: Sales teams sending quotes and proposals to prospects
Bidara
AI Proposal Intelligence
Purpose-built for responding to RFPs, RFIs, and complex government/enterprise bids. AI that learns your business and writes for you.
Best for: Teams responding to RFPs, government bids, and complex proposals
Why Teams Outgrow Proposify for RFP Work
Proposify works great for sales proposals, but complex RFP responses need specialized capabilities it wasn't designed for.
Manual Question Extraction
Proposify has no RFP parsing—you still manually copy questions from 100-page documents into templates.
"We spent more time copying questions into Proposify than we saved using templates."
— G2 Review
Template Limitations
Beautiful templates, but rigid structure. Government RFPs require specific formats Proposify wasn't designed for.
"The templates are gorgeous for sales but don't match RFP format requirements."
— Capterra Review
No Answer Intelligence
You write every answer from scratch. No AI to draft responses based on your previous wins.
"Wished it could learn from our past proposals and suggest answers."
— G2 Review
Time-Consuming for Complex Bids
What should be 2-day turnarounds become week-long projects with manual processes.
"Complex RFPs still take just as long—Proposify only helps with formatting."
— Capterra Review
Per-Seat Pricing Adds Up
At $35-49/user/month, costs spiral when you need SMEs involved in RFP review.
"We couldn't justify seats for everyone who needs to contribute to proposals."
— G2 Review
No Compliance Tracking
Government and enterprise RFPs require tracking mandatory requirements. Proposify has no compliance matrix.
"We maintain separate spreadsheets to track compliance—defeats the purpose."
— Capterra Review
How Bidara Solves the RFP Challenge
Every feature designed specifically for the complexity of RFP responses.
AI Parses Your RFPs Automatically
Upload any RFP—PDF, Word, or Excel. Our AI extracts every question, requirement, and deadline into an organized workspace. No more manual copying.
Learns Your Business, Writes Your Answers
Upload your past proposals, company docs, and capability statements. Bidara learns your voice and generates first drafts that sound like your team wrote them.
Built-In Compliance Matrix
Track every mandatory requirement. Get alerts for missing responses. Export compliance matrices for government submissions.
Team-Friendly Flat Pricing
One price for your whole team. Add SMEs, executives, and reviewers without worrying about per-seat costs adding up.
See Bidara in Action
Watch how Bidara generates RFP responses in minutes, not days.
Teams That Made the Switch
See how organizations found their RFP workflow after transitioning from Proposify
We used Proposify for 2 years for sales proposals. But when we started going after government MSP contracts, we were drowning. The RFPs had 200+ questions and Proposify just wasn't built for that. Bidara parses the whole document in seconds and the AI draft answers are 80% there. We've won 3 government contracts since switching.
Proposify was our go-to for project proposals—beautiful designs that clients loved. But DOT and municipal RFPs require specific formats and compliance matrices. We kept separate systems which was a nightmare. Bidara handles our complex infrastructure bids end-to-end while we still use Proposify for simple quotes.
The per-seat pricing killed us. We needed 12 people contributing to proposals but couldn't justify $500+/month for a tool that still required manual work on RFPs. Bidara's flat rate means our whole team collaborates freely. Plus the AI actually writes—Proposify was just templates.
Proposify vs. Bidara: Detailed Comparison
An honest look at how each platform handles proposal and RFP workflows
| Feature | Proposify | Bidara |
|---|---|---|
| Primary Use Case | Sales proposals & quotes | RFP/RFI responses |
| RFP Parsing | ||
| AI Answer Generation | ||
| Learns From Your Docs | ||
| Compliance Matrix | ||
| Beautiful Templates | Functional templates | |
| E-Signatures | Coming soon | |
| Proposal Analytics | ||
| Team Collaboration | ||
| Word/PDF Export | ||
| Setup Time | 1-2 days | 60 minutes |
| Pricing Model | Per user/month | Flat team pricing |
| Starting Price | $19/user/month | $499/month (full team) |
| Content Library Required | Optional | No—AI learns from uploads |
Choosing the Right Tool
Honest guidance on when each platform is the better choice
Stick with Proposify if you:
- Send sales proposals and price quotes to prospects
- Need beautiful, branded proposal designs
- Want built-in e-signature capabilities
- Have simple proposals without complex requirements
- Don't respond to formal RFPs or government bids
- Need proposal view tracking and analytics
Switch to Bidara if you:
- Respond to RFPs, RFIs, or RFQs regularly
- Spend hours copying questions from long documents
- Need AI to draft answers based on your past work
- Work on government or enterprise contracts
- Must track compliance requirements and matrices
- Want flat pricing for your whole team
- Need to respond faster to win more opportunities
Predictable Pricing for Growing Teams
Team-based pricing means everyone can contribute without per-seat surprises
Starter
For small teams
- 10 AI-generated proposals/month
- Up to 5 team members
- Knowledge base (100 documents)Upload past proposals, case studies, and company docs to train the AI on your writing style and methodology
- Qualification tracking & alertsAI automatically extracts certifications, insurance, and licenses from your documents. Get alerts before they expire so you never miss a bid.
- Basic analytics
- Email support (24-hour response)
Professional
For growing teams
- 30 AI-generated proposals/month
- Up to 10 team members
- Knowledge base (500 documents)Upload past proposals, case studies, and company docs to train the AI on your writing style and methodology
- Qualification tracking & alertsAI automatically extracts certifications, insurance, and licenses from your documents. Get alerts before they expire so you never miss a bid.
- Advanced collaboration features
- Priority email support (4-hour response)
Enterprise
For large organizations
- Unlimited AI-generated proposals
- Unlimited team members
- Unlimited knowledge baseUpload past proposals, case studies, and company docs to train the AI on your writing style and methodology
- Qualification tracking & alertsAI automatically extracts certifications, insurance, and licenses from your documents. Get alerts before they expire so you never miss a bid.
- Dedicated account manager
- Custom integrations
- SSO / SAML
- Phone support
Proposify vs. Bidara Cost Comparison
Proposify (10-person team)
- Team Plan: $35/user × 10 = $350/mo
- Business Plan: $49/user × 10 = $490/mo
- Annual: $4,200 - $5,880
Bidara (same team)
- Professional: $999/mo flat
- Includes 10 team members
- Plus AI that writes for you
- Annual: $11,988
Higher price point, but dramatically different value: Bidara includes AI that writes your proposals, not just formats them.
Frequently Asked Questions
Can I use both Proposify and Bidara?
Absolutely. Many teams use Proposify for sales proposals and quotes while using Bidara for RFP responses. The tools serve different purposes. Proposify excels at beautiful, branded sales documents while Bidara is built for the complexity of formal RFP responses. Use each where it shines.
How does Bidara handle proposal design?
Bidara focuses on content quality and compliance over visual design. While our exports are professional and clean, we prioritize accurate answers and requirement compliance. For most RFPs, especially government bids, this is exactly what evaluators want. If you need magazine-quality design for a sales pitch, Proposify remains the better choice.
Does Bidara have e-signatures?
E-signatures are on our roadmap. Currently, most RFP submissions don't require e-signatures—they require document uploads to portals or email submissions. If you need signatures today, you can export from Bidara and use DocuSign or similar tools, or continue using Proposify for signature-requiring documents.
What if I only do simple proposals, not complex RFPs?
If your proposals are primarily sales quotes with clear pricing and simple scope, Proposify is likely the better fit. Bidara's AI and compliance features add the most value when you're dealing with complex requirements, many questions, or strict compliance needs. Don't pay for capabilities you won't use.
How long does migration take?
Unlike traditional RFP tools that require building content libraries, Bidara learns from documents you upload. Most teams are productive within 60 minutes of signup. Upload your past proposals, company documents, and capability statements—Bidara starts learning immediately. No weeks of content library building.
Can Bidara match Proposify's templates?
Our focus is different. Proposify offers visually stunning templates for impression-driven sales proposals. Bidara offers functional templates that meet RFP formatting requirements. We prioritize content accuracy and compliance over visual flair. Choose based on whether you're selling or responding.
Ready to Transform Your RFP Process?
See why teams are choosing Bidara for complex proposal work. Start your free trial and generate your first AI-powered proposal today.
No credit card required • 14-day free trial • Cancel anytime