AI Proposal Software
Win More Contracts Without Hiring More People
AI that learns your past proposals and generates RFP responses in 30 minutes — so your team stays on billable work, not buried in boilerplate.
Watch: Complete RFP response generated in under 30 minutes
Why 60% of RFPs Never Get Submitted
It's not your capabilities. It's not your pricing. It's the 25-30 hours each response takes while your team is busy delivering for existing clients.
"Can you pull together past performance examples by EOD?"
Working late Friday to finish Section 3
Hunting through 47 folders for that one case study
"Has anyone responded to SME about technical requirements?"
Three Steps. One Winning Proposal.
Upload your documents, drop in an RFP, and let AI do the heavy lifting. Your team reviews and refines — not writes from scratch.
Upload Your Company Documents
Upload past proposals, capability statements, team resumes, and project case studies. Our AI extracts your company's intelligence.
Upload RFP & Build Your Strategy
Upload the RFP and Bidara analyzes evaluation criteria, identifies your strongest win themes, and builds a section-by-section strategy before writing a single word.
Review, Refine & Submit
Your proposal is ready. Your team adds context, tightens language, and hits submit — days ahead of deadline.
From RFP upload to complete, reviewed response ready for submission
What used to take 25-30 hours of senior staff time now takes 30 minutes
AI That Thinks Before It Writes
A chatbot gives you words. Bidara gives you a proposal engineered to score points.
Strategy Before Writing
Bidara reads your evaluation criteria, builds a competitive thesis, and maps your strongest evidence to the sections worth the most points — before writing a single word.
Cross-Section Coherence
Every section is validated against every other. Bidara catches repetition, flags contradictions, and confirms that each RFP requirement is addressed — automatically.
Zero Hallucinations
Every claim traces back to your uploaded documents. No invented stats, no fabricated certifications. Only verified facts from your knowledge base make it into the proposal.
Built for Teams That Can't Afford to Get It Wrong
Your reputation is on every proposal you submit. We built Bidara with that in mind.
"What if it writes something wrong?"
Every claim traces to your uploaded documents. No hallucinated stats, no invented certifications. You review everything before export.
"What if it doesn't understand our industry?"
Bidara learns from your proposals, not generic templates. It speaks your language because it learned from your best work.
"What about our confidential data?"
Enterprise-grade encryption at rest and in transit. Role-based access controls. Your documents are never shared or used to train public models.
"What if my team won't use it?"
60-second setup. Upload docs, upload RFP, review output. If your team can use Google Docs, they can use Bidara.
Start Free, Scale Smart
Try Bidara free for 14 days. Generate up to 3 complete proposals during your trial. No credit card required.
Starter
For small teams
- 10 AI-generated proposals/month
- Up to 5 team members
- Knowledge base (100 documents)Upload past proposals, case studies, and company docs to train the AI on your writing style and methodology
- Qualification tracking & alertsAI automatically extracts certifications, insurance, and licenses from your documents. Get alerts before they expire so you never miss a bid.
- Basic analytics
- Email support (24-hour response)
Professional
For growing teams
- 30 AI-generated proposals/month
- Up to 10 team members
- Knowledge base (500 documents)Upload past proposals, case studies, and company docs to train the AI on your writing style and methodology
- Qualification tracking & alertsAI automatically extracts certifications, insurance, and licenses from your documents. Get alerts before they expire so you never miss a bid.
- Advanced collaboration features
- Priority email support (4-hour response)
Enterprise
For large organizations
- Unlimited AI-generated proposals
- Unlimited team members
- Unlimited knowledge baseUpload past proposals, case studies, and company docs to train the AI on your writing style and methodology
- Qualification tracking & alertsAI automatically extracts certifications, insurance, and licenses from your documents. Get alerts before they expire so you never miss a bid.
- Dedicated account manager
- Custom integrations
- SSO / SAML
- Phone support
Imagine Your Next RFP Lands on Monday
RFP arrives in your inbox. You upload it to Bidara.
Complete proposal ready — every section written, every requirement addressed, your best case studies already placed.
Your team spends the day refining and adding context.
You submit. Four days early.
You bid on the next one. Because now you can.
Frequently Asked Questions
Everything you need to know about AI proposal software
Bidara takes just 60 seconds to set up. Simply upload your existing company documents (past proposals, capability statements, case studies) and you're ready to generate your first RFP response. Unlike traditional tools that require months of template building, our AI learns from your actual documents immediately. You can generate a complete proposal within 30 minutes of signing up.
Yes, Bidara handles government RFP requirements including federal, state, and local opportunities. Our AI helps with requirement analysis, past performance matching, and document organization. The platform is built with security best practices and works with contractors responding to government solicitations across all levels. Learn more about AI for government contractors or government RFP automation.
Bidara offers three pricing tiers: Starter at $499/month (10 proposals, 5 users) for teams completing 10-20 RFPs/year, Professional at $999/month (30 proposals, 10 users) for teams completing 30+ RFPs/year, and Enterprise with custom pricing for large contractors doing 75+ RFPs/year. All plans include a 14-day free trial with no credit card required. Most teams see ROI within the first month by winning just one additional contract or saving 240+ hours annually in proposal preparation time. Use our RFP software ROI calculator to estimate your specific savings.
Our AI generates highly accurate content by learning exclusively from your company's documents. It doesn't make up information or use generic templates. Instead, it extracts real case studies, actual team member qualifications, and genuine past performance examples from your uploaded materials. You maintain full control with in-line editing and approval workflows before submission.
Traditional RFP tools require months of template building and content library setup before you see results. AI proposal software like Bidara works immediately by learning from your existing documents. Traditional tools use fill-in-the-blank templates; AI writes original, contextual responses. Traditional tools require manual requirement mapping; AI automatically analyzes RFPs and matches them to your capabilities. The result: 30-minute response time instead of 25-30 hours. See our detailed AI proposal software comparison for more differences.
Yes, Bidara uses enterprise-grade security including end-to-end encryption, role-based access controls, and secure cloud infrastructure with regular backups. Your documents are stored securely and we never share your data with third parties or use it to train public AI models. We follow industry-standard security practices to protect your sensitive proposal information.
Your Next Winning Proposal Is 30 Minutes Away
Stop losing winnable deals because you don't have time to respond. Start your free trial and generate your first proposal today.