Bidara
See Product
✓ Free Calculator • No Signup Required • Shareable Results

Proposal Automation ROI Calculator

Calculate your exact time and cost savings with AI proposal automation. See how much you're losing to manual proposal writing - and how much you could save.

$945,787
First Year Net Benefit
7889%
ROI in Year 1
595
Hours Saved per Year
< 1
Months to Payback

📊 Conservative: Assumes 25% of freed time used for new RFPs (rest for quality/review)

📊 Your Current Situation

Industry average: 15-30 for mid-market companies

Typical range: 25-50 hours for complex RFPs

$

Loaded rate = salary + benefits + overhead. Typical: $75-$125/hr

%

Industry average: 15-25% depending on market

Writers, SMEs, reviewers, management

$

Consulting: $50K-$500K | Government: $100K-$5M | Enterprise: varies widely

⚠️Your Current Annual Cost

Total hours on proposals:700 hrs
Labor cost:$59,500
Proposals submitted:20
Expected wins:3.6
Revenue from proposals:$648,000

✅With Bidara (AI Automation)

Hours per proposal:5.3 hrs (85% less)
Total hours on proposals:105 hrs
Labor cost:$8,925
Can now submit:48 RFPs (+28)
Win rate (same):18%
Expected wins:8.6 (+5.0)
Revenue from proposals:$1,555,200

💰Annual Savings Breakdown

Labor cost savings:$50,575

From 595 hours saved @ $85/hr

Revenue increase:$907,200

From 5.0 more wins via increased capacity

Total Annual Benefit:$957,775
Bidara Professional cost:$11,988

$999/month × 12 months

Net Benefit Year 1:$945,787
Return on Investment:7889%

⏱️ Payback Period

< 1
months to recover investment

Pays for itself in the first month - every dollar after is pure profit

📊 Visual Comparison

Time Spent on Proposals

Current (Manual)700 hrs
100%
With Bidara105 hrs
15%
595 hours
saved annually
= 74 work days = 3 FTE months

Annual Revenue from Proposals

Current$648,000
42%
With Bidara$1,555,200
100%
$907,200
additional revenue
From 5.0 more wins via increased capacity

What Can You Do With 595 Saved Hours?

📈
+28
Additional RFPs you can now bid on without hiring
👥
0.3 FTE
Full-time equivalent capacity freed for delivery work
💼
5.0
More contracts won = more projects to staff and deliver

Ready to Capture These Savings?

Your calculations show $945,787 in first-year net benefit.

That's a 7889% ROI with payback in under a month.

See How Bidara Works →Start Free Trial

Watch demo first • No credit card required • 14-day trial

📐 Calculation Methodology

Time Savings: Based on 85% reduction in proposal development time (industry average: 80-90%). Calculated as: (Current hours per RFP × RFPs per year) - (Reduced hours per RFP × RFPs per year).

Labor Savings: Hours saved × loaded hourly rate. Loaded rate includes salary, benefits, and overhead.

Realistic Capacity Constraints: We apply two scenarios:
• Conservative (25%): Only 25% of freed time goes to new RFPs. Rest used for quality reviews, proposal refinement, and other work.
• Growth (50%): Half of freed time goes to new RFPs. Assumes strong pipeline and ability to find qualified opportunities.
Both scenarios cap additional capacity at 3x current volume (market realism constraint).

Win Rate: Calculator assumes win rate stays constant. We save time but don't claim to improve proposal quality or win rates.

Revenue Impact: Uses your specified average contract value. (Total RFPs × Win Rate) × Avg Contract Value. Revenue increase comes from capacity to bid on more qualified opportunities.

Labor vs. Revenue Trade-off: Conservative scenario counts both labor savings and revenue increase (some time saved, some reinvested). Growth scenario counts only revenue (all freed time reinvested in new RFPs).

Cost: Bidara Professional plan at $999/month ($11,988 annual). Enterprise plans available for larger teams.

ROI: ((Total Annual Benefit - Platform Cost) / Platform Cost) × 100