Bidara
PandaDoc Alternative for RFPs

Looking for a PandaDoc Alternative for RFPs?

PandaDoc is great for contracts and quotes—but for RFP response, you need AI that understands proposals.

Bidara is purpose-built for winning RFPs, not just creating documents.

AI
proposal generation
not just templates
30 min
RFP responses
vs hours of editing
Learns
your methodology
from past proposals
14
day free trial
full access
See detailed comparison →

No credit card required • Purpose-built for RFPs

Document Tool vs. Proposal AI

The fundamental difference in approach

PandaDoc Approach

  • Start with a blank template or existing document
  • Drag and drop content blocks to build
  • Manually customize each section
  • Copy/paste from previous proposals
  • Good for contracts, quotes, standard docs

Bidara Approach

  • Upload your past winning proposals
  • AI learns your methodology and voice
  • Upload an RFP, get complete first drafts
  • Edit and refine AI-generated content
  • Purpose-built for RFP response

Why PandaDoc Falls Short for RFPs

Common frustrations from teams using PandaDoc for proposal response

Limited customization for complex layouts

The drag-and-drop builder is great for simple docs, but editing PDFs with specific formatting is challenging with unpredictable text reflow.

Source: G2 Reviews

Performance issues with large documents

Working with multi-page documents with images and tables causes the editor to slow down significantly.

Source: Capterra Reviews

High pricing for small businesses

Many features are locked behind higher-priced plans. The pricing model can be prohibitive for smaller teams.

Source: G2 Reviews

Integration reliability issues

Salesforce, Stripe, and other integrations don't always work well, causing disconnects between teams.

Source: Capterra Reviews

Proposals landing in spam

The email delivery system occasionally results in proposals landing in spam folders, hindering client communication.

Source: User Feedback

Limited template variety

Users report PandaDoc doesn't have a wide array of templates for different contract and proposal purposes.

Source: G2 Reviews

See Bidara in Action

Watch how Bidara generates RFP responses in minutes, not days.

Why Teams Choose Bidara Over PandaDoc for RFPs

Real stories from proposal teams who made the switch

"We were using PandaDoc for everything—contracts, proposals, quotes. But for RFPs, we spent hours copy-pasting from old proposals. Bidara's AI generates first drafts that actually sound like us. Completely different workflow."
Amanda Foster
Senior Proposal Writer, Meridian Consulting
Management Consulting
Result:
75% faster RFP response
"PandaDoc is great for our SOWs and contracts. But for responding to RFPs? It's just a fancy document editor. Bidara understands our technical methodology and generates responses that capture our approach. We use both now—right tool for each job."
Tom Richardson
Business Development Manager, CloudFirst Solutions
IT Services
Result:
4x more RFPs submitted
"The formatting issues in PandaDoc drove me crazy. Every RFP has different requirements, and I'd spend hours fixing layouts. Bidara exports clean Word docs that I can format however needed. Plus the AI actually understands engineering proposals."
Lisa Nguyen
Proposal Coordinator, Vanguard Engineering
Engineering
Result:
$38K saved in Year 1

PandaDoc vs Bidara: For RFP Response

Feature
PandaDoc
Bidara
Bidara
Purpose
General documents
RFP/Proposal response✓
AI Capability
Basic assistance
Full draft generation✓
Learns Your Style
No
Yes✓
RFP Extraction
Manual
Automatic✓
E-Signatures
Built-in✓
Via export/integrations
CRM Integrations
Extensive✓
Roadmap
Starting Price
$19/user/mo
$499/mo (5 users)
Free Trial
14 days (Starter)
14 days full access
Best For
Contracts & quotes
RFPs & proposals
See full feature comparison →

Right Tool for the Right Job

Many teams use both—here's when to use which

Use Bidara For...

  • RFP and RFI responses
  • Government and enterprise proposals
  • Complex technical proposals
  • Proposals requiring your methodology
  • High-volume proposal operations
  • Proposals based on past winning work

Use PandaDoc For...

  • Contracts and agreements
  • Sales quotes and pricing
  • Simple, template-based proposals
  • Documents requiring e-signatures
  • CRM-integrated document workflows
  • Standard business documents

Transparent Pricing

Simple plans designed for proposal teams

Starter

$499/month

For small teams

  • 10 AI-generated proposals/month
  • Up to 5 team members
  • Knowledge base (100 documents)Upload past proposals, case studies, and company docs to train the AI on your writing style and methodology
  • Qualification tracking & alertsAI automatically extracts certifications, insurance, and licenses from your documents. Get alerts before they expire so you never miss a bid.
  • Basic analytics
  • Email support (24-hour response)
Start Free Trial
MOST POPULAR

Professional

$999/month

For growing teams

  • 30 AI-generated proposals/month
  • Up to 10 team members
  • Knowledge base (500 documents)Upload past proposals, case studies, and company docs to train the AI on your writing style and methodology
  • Qualification tracking & alertsAI automatically extracts certifications, insurance, and licenses from your documents. Get alerts before they expire so you never miss a bid.
  • Advanced collaboration features
  • Priority email support (4-hour response)
Start Free Trial

Enterprise

Custom

For large organizations

  • Unlimited AI-generated proposals
  • Unlimited team members
  • Unlimited knowledge baseUpload past proposals, case studies, and company docs to train the AI on your writing style and methodology
  • Qualification tracking & alertsAI automatically extracts certifications, insurance, and licenses from your documents. Get alerts before they expire so you never miss a bid.
  • Dedicated account manager
  • Custom integrations
  • SSO / SAML
  • Phone support
Book a Demo

Frequently Asked Questions

Common questions about PandaDoc vs Bidara

PandaDoc is document automation software focused on contracts, quotes, and general business documents. Bidara is specifically built for RFP and proposal response.

  • PandaDoc: Templates + drag-and-drop editing. You build documents from components.
  • Bidara: AI learns from your past proposals and generates complete first drafts in your voice and methodology.

If you're responding to RFPs regularly, Bidara's AI-first approach saves significantly more time than PandaDoc's template system.

For RFP responses specifically, Bidara is purpose-built. PandaDoc is a general document tool that can be used for proposals, but it doesn't understand RFP structure, compliance requirements, or how to leverage your past winning proposals. Bidara's AI learns your methodology, technical approach, and writing style to generate contextually-relevant first drafts.
Bidara is focused specifically on RFP/proposal response—that's where our AI shines. For contracts, quotes, and general document signing, PandaDoc remains a strong choice. Many teams use both: Bidara to win the work, PandaDoc to close the contract.

PandaDoc Business plan is $49/user/month ($588/user/year), but many RFP-related features require the Enterprise plan at custom pricing.

Bidara starts at $499/month for 5 team members ($100/user/month), but includes AI proposal generation that PandaDoc doesn't offer at any price point.

For teams responding to RFPs, Bidara delivers significantly more value per dollar in time saved.

Bidara focuses on the proposal creation phase. For e-signatures, we recommend using your existing signature solution (DocuSign, PandaDoc, HelloSign). Bidara exports to Word and PDF formats that integrate with any e-signature platform.
PandaDoc has strong CRM integrations. Bidara currently integrates with Google Workspace and Microsoft 365, with Salesforce on our roadmap. For most proposal teams, the time saved on RFP response far outweighs the CRM integration gap—you can still manually create opportunities from won proposals.
Yes. Bidara offers enterprise-grade security including AES-256 encryption at rest, TLS 1.3 in transit, role-based access controls, and SOC 2 compliance in progress. Your documents are isolated per workspace and never used to train models for other customers.
Yes. Export your proposal templates and past documents from PandaDoc, then upload them to Bidara. Our AI will learn from your existing content immediately. The formats and structures you've built can inform Bidara's AI responses.

Ready for AI-Powered RFP Response?

Keep using PandaDoc for contracts. Use Bidara to win the work that creates them.

No credit card required•Purpose-built for RFPs•Cancel anytime